Scribe for Documents

Scribe features a settings panel to facilitate various document remediation adjustments, as well as an organization page for managing the members under your organization.

Document Defaults

The Document Defaults page, located under the Settings menu, allows you to set global defaults that persist across all remediations. They include:

Document Retention

This can be set to a value between 1 to 30 days, or indefinite if a subscription is Active.

• Note that with the exception of indefinite configuration, that this settings change affects current and future uploads equally.
  • If you upload a document with a 30 day retention, then set the retention period to 15 days on day 16 of that document’s lifespan, that document will be deleted prematurely upon saving the setting.
  • On the other hand, if you upload a document with a 15 day retention span and later set the retention to a greater value, then that document will remain online until the newly configured expiration date.
  • Should your subscription lapse, Scribe will retain any documents uploaded with indefinite retention for a period of 90 days following subscription termination. Scribe will send an email both 30 and 60 days following subscription termination advising you of this fact. Reactivating your subscription within the 90 day window will immediately terminate the countdown, making your document retention indefinite once again.
• If your account belongs to an organization, Scribe will inform you of the value that is currently set, instructing you to contact your org admin should you wish for this to be changed.

Large Print

This toggle allows you to determine whether documents are converted to large print by default.

Add image descriptions

This toggle controls whether or not Scribe attempts generation of alt-text for images.

Process mathematical notation (Beta)

This toggle controls whether mathematical notation is processed and converted by default.

Language

This controls the preferred language for documents. scribe attempts automatic language detection unless a language is specifically chosen.

Text to speech preferences

These will be remembered across languages. Available settings include:

• Gender (Shows when the language is set to Automatically Detect)
• Dialect
• Default voice (A sample button is provided)
• Default speed

Braille Options

These options control the default behavior for Braille formatting. Available settings include:

• Braille translation table
• Braille cells per line (paper width)
• A toggle for splitting Braille into pages
  • The “Braille lines per page” setting appears if this option is selected.

Organization Controls (Enterprise)

Activating the “Organization” button in the dashboard’s navigation bar will reveal a menu of options related to member management as well as organization-wide document defaults.

Managing Organization Members

The “Members” page will list all the members in your organization. All members can have their role, department and name modified, and any member can be deactivated or removed from an organization except for the organization owner. Note that deactivating a member will render their account inoperable while retaining its record.

Adding Members

Adding members is as simple as entering their email address, selecting their role (user or administrator), optionally entering their name, and selecting their department if one has been created. If you have multiple members to add, you can use the “Members” edit field to perform a bulk add. This edit field accepts multiple lines of text, allowing you to enter each member’s information on a separate line. On each line, you may enter either a single email address, or an email address and a name in the format:
email@example.com John Doe

Once you are finished, click the “Add” button.

Departments

Departments allow you to organize members according to the various groups of your organization.

To add a department, enter its name in the “Name” edit box under the “Create department” heading.

Member Data export

The member list in your organization can be exported as a CSV file. In order to download the export:

1. Choose the field separator that will separate the columns of the file. The available options include:
   • comma
   • Semicolon
   • Tab
2. Activate the “Download” button.

Document Retention

The “Document retention” page under the “Organization” menu allows you to control how long Scribe will retain documents uploaded by members within your organization. Accessing this page will allow you to set the value anywhere from 1 to 30 days.

Notes

Note that there is currently no way for an enterprise organization to set the value to indefinite.